e-invoicing implementation

Successful E-Invoicing Implementation for a Saudi-based financial services firm

Case-Study
By
Client

A leading Saudi-based financial services firm that is involved in helping clients achieve their financial goals through strategic asset allocation, expert portfolio management, and tailored investment solutions. The firm provides comprehensive portfolio services, regional and international real estate services.

Industry

Finance, Financial Services.

Challenge

A major Saudi-based financial services firm was racing against time to comply with ZATCA’s e-invoicing mandate. With only 10 days left until the January 31st deadline, the bank sought Lenorasoft’s expertise for e-invoicing implementation to ensure compliance within the deadline.

The client required:

E-invoicing implementation by submitting the e-invoices to ZATCA.

Automate email notifications to clientsalong with PDF/A3 ZATCA compliant invoices for every successful e-invoice submission.

Clients require to automatically generate and distribute invoices via email, with customizable templates for both documents and emails.

Solution

Recognizing the urgency, Lenorasoft proposed an efficient alternative for e-invoicing implementation – utilizing the excel import functionality of its robust e-invoicing solution, Anusaar. This method suggested as a temporary fix, worked as a fast-track way for the bank to upload and submit invoices without requiring API integration.

The solution also included the following key features:

1. Excel Import Functionality:
  • Allowed the finance team to quickly compile invoices in a structured format and upload them in bulk, making it a practical short-term solution.
2. E-Invoice Submission to ZATCA:
  • Ensured that all invoices met the regulatory requirements and were successfully processed within the deadline.
3. Automated Email Notifications:
  • Each successfulinvoice submission triggered an automated email notification to the respective clients, ensuring transparency and timely communication.
4. Email Automation Using Client SMTP Server:
  • The client had a critical need for auto-generated email notifications upon eachsuccessful invoice posting.
  • Anusaar’s flexible and highly customizable architecture enabled seamless email dispatch directly from the client’s SMTP server.
  • This eliminated the need for manual intervention and significantly streamlined the invoicing workflow.
Results:
1. E-invoicing implementation with regulatory Compliance Achieved:

The client successfully met the ZATCA compliance deadline without any operational disruptions.

2. Improved Customer Communication:

Automated emails along with PDF/A3 ZATCA compliant invoices were promptly sent to clients upon invoice submission.

3. Seamless Integration with SMTP:

The automation of email notifications through the client’s SMTP server improved efficiency and accuracy in invoice communication.

4. High Client Satisfaction:

The rapid implementation and effective automation resulted in exceptional client satisfaction and reinforced trust in Lenorasoft’s expertise.

Conclusion:

Lenorasoft’s Anusaar proved to be a reliable, flexible, and highly efficient e-invoicing solution for smooth e-invoicing implementation. Despite the tight timeframe, the client was able to achieve full compliance, automate key processes, and enhance operational efficiency. This case study highlights Lenorasoft’s ability to deliver tailored and high-performance solutions that address critical business needs, even under stringent deadlines.

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